Cost Sharing & Matching
Cost sharing is a term used to describe the situation where the university is not reimbursed the full cost of a project by the agency. In order for a cost to be reportable to an agency as a university contribution, the cost must meet the following criteria:
- Verifiable from the university’s accounting records
- Allowable as a cost to the project under the provisions of OMB Circular A-21
- Not paid by another federal grant
- Not used as a cost share on another project
The following types of costs may be used to satisfy a cost sharing requirement:
- Salary and wage charges
- Operating expenses such as travel, contractual services, commodities or equipment
- Tuition for graduate students paid from the project
- Unrecovered indirect costs
The method of documentation for cost sharing depends on the type of costs involved. Salary and wage charges are documented through the university’s activity report system, and complete instructions are available on that website.
When other operating expenses are budgeted as a university contribution, a separate restricted account is established and funds transferred into the account equal to the amount budgeted. All expenses charged to the separate account are then considered applicable to the project and counted as match.
The Office of Research provides forms for project directors to document tuition charges for graduate students.
When indirect costs are waived as a match, the Accounting Office computes the amount to be reported. Approval of the vice chancellor for research is required before waiving any indirect cost charges.